Office of Registrar Instructions

Find Registration (Add/Drop) Schedule information at this link. 

Find Registration Instructions including making course changes at this link. 

Students who wish to drop all courses for the current semester, see the University Withdrawal request form.

Students who wish to drop all courses for an upcoming semester, contact the Registrar's Office.

 

For Students Seeking Support to:

Drop a course without a "W" grade after 10th day, but before 15th day of classes

  1. Emailing the instructor requesting approval to drop their course without a "W" grade. Student should request instructor use the following language if they give permission to drop from the course:
    1. "I (instructor's name) give (student's name) permission to drop (insert course subject & number)."
  2. If approval to drop the course is given, student will forward email stream to their academic advisor with the following details:
    1. Request advisor support to drop course without a "W" grade.
    2. Confirm to advisor how dropping the course without a "W" grade will impact Financial Aid and student's progress toward degree completion. 
    3. Student should request advisor use the following language if support is given:
      1. "With the approval of (instructor name), I (advisor name) support (student name)'s request to drop (insert course) without a "W" grade." 
  3. Once both approvals are received, student should complete the online Drop Request Form on the Office of the Registrar's website. Email approvals from instructor and advisor will be provided at this time. 

Drop a course with a "W" grade after the 15th day, before semester last day to drop

  1. Emailing the instructor requesting approval to drop their course. Student should request instructor use the following language if they give permission to drop from the course:
    1. "I (instructor's name) give (student's name) permission to drop (insert course subject & number)."
  2. If approval to drop the course is given, student will forward email stream to their academic advisor with the following details:
    1. Request advisor support to drop course with a "W" grade.
    2. Confirm to advisor how dropping the course with a "W" grade will impact Financial Aid and student's progress toward degree completion. 
    3. Student should request advisor use the following language if support is given:
      1. "With the approval of (instructor name), I (advisor name) support (student name)'s request to drop (insert course) with a "W" grade." 
  3. Once both approvals are received, student should complete the online Drop Request Form on the Office of the Registrar's website. Email approvals from instructor and advisor will be provided at this time. 

Drop Request Past Deadline for Extraordinary Reasons

  1. Emailing the instructor requesting approval to drop their course. Student should request instructor use the following language if they give permission to drop from the course:
    1. "I (instructor's name) give (student's name) permission to drop (insert course subject & number)."
  2. If approval to drop the course is given, student will forward email stream to their academic advisor with the following details:
    1. Request advisor support to drop course with a "W" grade.
    2. Confirm to advisor how dropping the course with a "W" grade will impact Financial Aid and student's progress toward degree completion. 
    3. Organize support and evidence for extraordinary circumstances.
    4. Student should request advisor use the following language if support is given:
      1. "With the approval of (instructor name), I (advisor name) support (student name)'s request to drop (insert course) with a "W" grade." 
  3. Student must contact the NACOE Dean's Office and schedule a time to meet/talk with Jennifer Clark who serves as the Assistant Dean in this situation.
    1. Request support to drop course with a "W" grade past Registrar deadline. 
    2. Confirm instructor permission to drop course due to extraordinary circumstances.
    3. Confirm advisor support to drop course due to extraordinary circumstances.
    4. Confirm extraordinary circumstances that support request including any documentation.
    5. Confirm how dropping the course with a "W" grade will impact Financial Aid and student's progress toward degree completion. 
    6. If support is given an email will be sent to student and the academic advisor copied.
  4. Once all approvals are received, student should complete the online Drop Request Past Deadline Form on the Office of the Registrar's website. Email approvals from instructor and advisor will be provided at this time.